ISO/IEC Directives

Supplement --
Procedures specific to
ISO
First edition, 2001

© ISO 2001

International Organization for Standardization
1, ch. de la Voie-Creuse
Case postale 56
CH-1211 Genève 20
Telephone:
+41 22 749 01 11
Telefax:
+41 22 733 34 30
Internet: central@iso.org
ISO online:
http://www.iso.org

© ISO 2007
All rights reserved. It is permitted to download the electronic file, to make a copy and to print out the contents for your personal use only. You may not
copy the file, "mirror" the file or any part of it for any other purpose without permission in writing from the publishers.
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Introduction (ISO Supplement)
0.1 What
is
the
ISO Supplement?
The ISO/IEC Directives define the basic procedures to be followed in the development of International
Standards and other publications. An important aspect of the preparation of the 4th edition of the ISO/IEC
Directives in 2001 was the separation out of the common procedures of ISO and IEC from those
procedures unique to one or other organization. The former -- the "common" -- procedures remain as the
ISO/IEC Directives, whereas the unique procedures (a concrete example being the various forms) are
now in separate Supplements. This current document is the Supplement describing procedures specific to
ISO (called below the ISO Supplement).
Part 1 of the ISO/IEC Directives, together with this Supplement, provide the complete set of procedural
rules to be followed by ISO committees. There are, however, other documents to which reference may
need to be made. In particular, for committees cooperating with CEN under the Agreement on technical
cooperation between ISO and CEN (Vienna Agreement), reference should be made to the Guidelines for
TC/SC Chairmen and Secretariats for implementation of the Agreement on technical cooperation between
ISO and CEN.
Attention is also drawn to the fact that these procedures do not apply to ISO/IEC JTC 1, for which
reference should be made to the ISO/IEC Directives, Procedures for the technical work of ISO/IEC JTC 1
on Information technology.
Additionally, it is recalled that, following a decision of the ISO Council, a new type of document, the
International Workshop Agreement (IWA), has been introduced. Such documents are developed outside
of ISO committee structures. The rules for developing IWA are given in Annex SR.
Finally, it is to be noted that ISO also publishes Technology Trends Assessments (TTA). Such documents
may be developed by pre-standardization research organizations with which ISO has a cooperation
agreement, or may be developed in pre-standardization workshops. In each case, the TMB approves
publication of a TTA.
0.2 Relationship
of
the
ISO Supplement to ISO/IEC Directives
This edition of the ISO Supplement complements the 4th edition of the ISO/IEC Directives, as published
in 2001. It does not replace that document, but rather is to be applied in conjunction with that document.
0.3 The structure of the ISO Supplement
The clause structure of the ISO Supplement follows that of Part 1 of the ISO/IEC Directives to the first
subclause level, e.g. to the level of 1.7, 2.1, etc., in order to assist in cross-relating the texts. If there are
no comments (see, for example subclause 1.13), it means that there are no ISO-specific requirements or
recommendations.
The annexes in the ISO Supplement are all unique to this Supplement and do not follow the order in the
ISO/IEC Directives. Where a reference is to an annex in the ISO/IEC Directives, Part 1, 2001 themselves,
this is indicated by an explicit reference.
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© ISO 2001
0.4 ISO Change Notifications
ISO has instigated a system whereby agreements of the Technical Management Board that result in
changes to procedures will be notified to ISO members and committees as soon as possible as ISO
Change Notifications. Some of these will lead to changes in the basic document, the ISO/IEC Directives
themselves, others will up-date the ISO Supplement. It is recommended that ISO Change Notifications
are kept with the ISO Supplement until they are superseded. The table at the end of this foreword may be
used as a convenient place to list current Change Notifications.
0.5 Obtaining
the
ISO Supplement
An electronic version of the ISO Supplement is available and is regularly up-dated. It includes all current
ISO Change Notifications changes, and therefore is more up-to-date than this printed version. It is
available to review or download in electronic format. In addition, for ease of reference, a composite
document comprising both the ISO/IEC Directives, Part 1 and the ISO Supplement, and where
appropriate with links to related material, is maintained, in electronic format only. All documents in
electronic format, including the ISO/IEC Directives, can be downloaded from the Standards Developers'
Information Site (see Annex SA). The ISO/IEC Directives and ISO Supplement are also available via the
direct URL http://www.iso.org/directives.
In the main body of the text reference is made to certain guidance documents. Authorised users may
obtain these via the Standards Developers' Information Site (SDIS) (see also Annex SA).
0.6 Contact information for the ISO Supplement
Comments or questions on the ISO Supplement should be referred to:
Technical Management Board Secretariat
International Organization for Standardization
1, rue de Varembé
Case postale 56
CH-1211 Genève 20
Telephone: +41 22 749 01 11
Telefax: +41 22 733 34 30
Internet: tmb@iso.org
Alternatively, questions on procedures for the technical work of ISO (i.e. relating to the application of
ISO/IEC Directives, Part 1 and the ISO Supplement) and rules for the structure and drafting of documents
(i.e. relating to the application of ISO/IEC Directives, Part 2), may be submitted to the ISO Directives
Helpdesk (directives@iso.org)
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Listing of ISO Change Notifications
(Optional -- For completion by user of the ISO Supplement. A detailed listing of ISO Change Notifications
is available)
Change
Principle
Notification
clauses
Comments
reference
affected

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ISO/IEC Directives --
Supplement -- Procedures specific to ISO
1 Organizational structure and responsibilities for the technical work
1.1 Role of the Technical Management Board
1.2 Advisory Groups to the Technical Management Board
1.3 Joint
technical
work
1.4 Role of the Chief Executive Officer
1.5 Establishment of technical committees
Annex SB describes requirements for formulating the scope of a technical committee.
1.6 Establishment of subcommittees
Annex SB describes requirements for formulating the scope of a subcommittee.
1.7 Participation in the work of technical committees and subcommittees
1.8 Chairmen of technical committees and subcommittees
1.8.1 Appointment
The Chairman of a TC is nominated by the secretariat of the TC, and approved by the Technical
Management Board. The Chairman of an SC is nominated by the secretariat of the SC, and approved by
the technical committee.
Duration of initial appointment: Maximum of six years
Extensions of term: Maximum of three years
Maximum number of extensions: No limit specified
Each extension needs to be approved by the parent committee.
1.8.2 Responsibilities
A summary of the responsibilities of a chairman is given in Annex SC.
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1.9 Secretariats of technical committees and subcommittees
1.9.1 Allocation (including reconfirmation and reallocation)
TC/SC secretariats, at intervals of 5 years, shall normally be subject to reconfirmation by the Technical
Management Board.
If, during a year when a particular TC/SC secretariat is due for reconfirmation, TC/SC productivity data
show the committee to be experiencing difficulties, this will be drawn to the attention of the Technical
Management Board for decision as to whether a reconfirmation enquiry should be conducted. The
allocation of those secretariats not notified for detailed examination will be reconfirmed automatically.
A reconfirmation enquiry may also be initiated at any time at the request of the Secretary-General or of a
P-member of a committee. Such requests shall be accompanied by a written justification and shall be
considered by the Technical Management Board which will decide whether to conduct a reconfirmation
enquiry.
The enquiry shall be conducted amongst the P-members of the committee to determine whether the P-
members are satisfied that sufficient resources are available to the secretariat and that the performance
of the secretariat is satisfactory. Any P-member responding negatively shall be invited to indicate whether
it is willing itself to accept the secretariat of the committee.
The enquiry shall be conducted by the Technical Management Board in the case of TC secretariats, and
by TC secretariats in the case of SC secretariats. However, in cases where the same member body holds
both the TC and SC secretariat, the enquiry shall be conducted by the Technical Management Board.
If there are no negative responses, the secretariat allocation shall be reconfirmed. All negative responses
concerning both TC and SC secretariats shall be referred to the Technical Management Board for
decision.
1.9.2 Responsibilities
A summary of the responsibilities of a secretary/secretariat is given in Annex SD.
1.9.3 Change of secretariat of a technical committee
1.9.4 Change of secretariat of a subcommittee
1.10 Editing committees
A summary of the responsibilities of a member of an editing committee is given in Annex SE.
1.11 Working groups
A summary of the responsibilities of a convenor is given in Annex SE.
Distribution of the internal documents of a working group and of its reports shall be carried out in
accordance with Annex SF.
1.12 Project teams (IEC - only)
1.13 Groups having advisory functions within a committee
1.14 Ad hoc groups
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1.15 Liaison between technical committees
See Annex SQ concerning coordination of the standardization of graphical symbols.
1.16 Liaison between ISO and IEC
1.17 Liaison with other organizations
When an external organization applies for liaison, ISO Central Secretariat shall refer this application to
the committee secretariat. The secretariat shall carry out a full consultation of the P-members of the
committee concerned and shall advise ISO Central Secretariat of the result of this consultation. In case of
unanimous approval by the P-members, ISO Central Secretariat shall establish and register the liaison.
Negative votes shall be dealt with on a case-by-case basis.
Committees shall review their external liaisons annually and propose to ISO Central Secretariat
cancellation of liaisons which are no longer effective or relevant. Such reviews shall be carried out either
during meetings of committees or during review of the TC/SC annual reports at the end of each year,
whichever comes sooner.
2 Development of International Standards
2.1 The project approach
2.1.1 General
2.1.2 Strategic plan [Business plan]
Within ISO the term "business plan" is used in place of "strategic plan".
Annex SG describes the objectives of business plans, and the procedure that applies to their
development and approval.
2.1.3 Project
stages
To facilitate the monitoring of project development, ISO has adopted a systematic approach to project
management, based on subdivision of projects into stages and substages. Annex SH provides a summary
of project stages.
The project management system is associated with a detailed project tracking system that is a subset of
the Harmonized Stage Code system ISO Guide 69:1999 Harmonized Stage Code system (Edition 2) --
Principles and guidelines for use. Annex SI gives a matrix presentation of this project tracking system,
with the numerical designation of associated sub-stages. A project is registered in the ISO Central
Secretariat database as having reached each particular step when the action or decision indicated at that
point has been taken and ISO Central Secretariat has been duly informed.
2.1.4 Project description and acceptance
Acceptance criteria for projects, and for advancing stages within a project, are described in clauses 2 and
3. A summary of these acceptance criteria is given in Annex SN.
A proposed revision or amendment of an International Standard arising as the result of maintenance or
the systematic review shall be undertaken only if a proposal has been accepted in accordance with the
appropriate conditions (see also 2.9).
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2.1.5 Programme of work
The numbering scheme adopted within ISO for all working documents is defined in Annex SJ.
2.1.6 Target
dates
2.1.6.1 General
The need for stronger project management discipline in ISO technical work is a priority item in ISO's
strategic agenda and the declared long term aim of the Technical Management Board is to judge the
performance of committees against the target dates they themselves establish. For this reason,
committees are requested to draw up project plans for each project in their programme of work by
defining the optimum date by which the International Standard should be available and therefrom deriving
the target dates for the main milestones in the standards development process. Such target dates need to
take into account factors such as meeting schedules and the fixed time limits included in the ISO/IEC
Directives, Part 1, 2001 such as the time limits for making available committee drafts for discussion at
meetings, for sending final committee drafts and revised texts after DIS vote to the Central Secretariat
etc.
The target dates shall be kept under continuous review by committee secretariats which shall ensure that
they are reviewed and either confirmed or revised at each committee meeting. Such reviews shall also
seek to confirm that projects are still market relevant and in cases in which they are found to be no longer
required, or if the likely completion date is going to be too late, thus causing market players to adopt an
alternative solution, the projects shall be cancelled.
In cases in which committees have not defined target dates, or the target dates have been exceeded,
secretariats shall use the time limits given in the ISO/IEC Directives, Part 1, 2001 in order to initiate a
review within the committee of the continued market relevance or otherwise of the project. Projects which
are no longer needed shall be cancelled.
When defining target dates, the time limits shall be taken into account. Where it is believed that it will not
be possible to comply with the time limits, approval for an extension shall be requested from the
Technical Management Board, each such request being accompanied by a justification.
In addition to the above provisions, the Technical Management Board has requested the Central
Secretariat to cancel automatically projects on which no progress has been made for three years or which
have no reached publication stage after seven years. (See 2.1.6.3)
Annex SK provides a summary of all target dates and time limits.
2.1.6.2
Automatic cancellation of projects (and their reinstatement)
A project shall be cancelled if
it has not advanced at least one project stage within a period of 36 months (automatic cancellation by ISO
Central Secretariat);
from the date of inclusion in the programme of work, it has not reached the publication stage within 84 months
(automatic cancellation by ISO Central Secretariat);
To be reinstated cancelled projects shall be submitted by the secretariat of the committee concerned to a
3 months reinstatement ballot among P-members of the committee, applying the same criteria for
justification and approval as for a new work item proposal (see ISO/IEC Directives, Part 1, 2001, 2.3).
NOTE
It is important that all requests to ISO Central Secretariat for reinstatement are accompanied by full justification.
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2.1.7 Project
Management
2.1.8 Project
leader
A summary of the responsibilities of a project leader is given in Annex SE.
2.1.9 Progress
control
Annex SL summarizes aspects of monitoring a work programme, in particular projects that have over-run
their target dates and/or the time limits.
To enable ISO Central Secretariat to monitor the progress of all work and to report periodically to the
Technical Management Board, the committee secretariat shall ensure that the ISO Central Secretariat is
notified each time a new document is distributed.
2.1.10 Responsibility for keeping records
The responsibility for keeping records concerning committee work and the background to the publication
of International Standards and other ISO deliverables is divided between committee secretariats and the
ISO Central Secretariat. The maintenance of such records is of particular importance in the context of
changes of secretariat responsibility from one member body to another. It is also important that
information on key decisions and important correspondence pertaining to the preparation of International
Standards and other ISO deliverables should be readily retrievable in the event of any dispute arising out
of the provenance of the technical content of the publications.
The secretariats of committees shall establish and maintain records of all official transactions concerning
their committees, in particular reference copies of approved minutes of meetings and resolutions. Copies
of working documents, results of ballots etc. shall be kept at least until such time as the publications to
which they refer have been revised or have completed their next systematic review, but in any case for a
minimum of five years after the publication of the related International Standards or other ISO deliverable.
The ISO Central Secretariat shall keep reference copies of all International Standards and other ISO
deliverables, including withdrawn editions, and shall keep up-to-date records of member body votes in
respect of these publications. Copies of draft International Standards (DIS) and of final draft International
Standards (FDIS), including associated reports of voting, and final proofs shall be kept at least until such
time as the publications to which they refer have been revised or have completed their next systematic
review, but in any case for a minimum of five years after publication.
2.2 Preliminary
stage
2.3 Proposal
stage
Rules for the interpretation of ballot results are as specified in the ISO/IEC Directives, Part 1, 2001, 2.3.5,
together with the following. For a summary of approval requirements for all stages and all deliverables,
see Annex SN.
the SVAT score for the evaluation of market relevance shall be greater than 15 (see Note 1)
NOTE 1
The SVAT (Standards Value Assessment Tool) scheme aims to provide an objective basis for determining the
need - or otherwise - of a project. When calculating SVAT scores, only the votes of P-members voting either positive or
negative are included in the calculation. Abstentions are not included. Incomplete votes are also not counted. The SVAT
evaluation table is considered to be a vital part of the assessment procedure, and if it is not completed it is considered that
the evaluation by the P-member concerned is incomplete and thus invalid.
P-members agreeing to participate actively in the work shall nominate (an) expert(s) at the time of voting (see
Note 2)
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NOTE 2
Nominated experts are considered to be potential advisors to the project leader, and will be invited to
participate in Working Group meetings, etc. if appropriate.
P-members having voted negatively but nevertheless indicating willingness to participate shall not be included
in determining the commitment of member bodies to participate actively in the work.
When determining whether or not a proposal has been approved, all criteria shall be met. If one or more
are not satisfied, the proposal shall be considered as not approved.
The result of the voting on a new work item proposal shall be reported to ISO Central Secretariat using
ISO Form 6. A formal abstention is considered to be a vote, and shall be listed on ISO Form 6. It is not
necessary to list all those P-members of the committee that did not vote. All target dates shall be
indicated on the form, together with the French title if possible.
2.4 Preparatory
stage
For a summary of approval requirements for all stages and all deliverables, see Annex SN.
2.5 Committee
stage
When a committee draft is made available for review by the committee, ISO Form 7 shall be used as the
cover page, and shall indicate the required action, including a clear indication of the latest date for
submission of replies.
The replies of the committee's P-members shall be submitted to the committee secretariat not to ISO
Central Secretariat using ISO Form 8.
Rules for the interpretation of ballot results are as specified in the ISO/IEC Directives, Part 1, 2001, 2.5.6.
For a summary of approval requirements for all stages and all deliverables, see Annex SN.
The secretariat shall submit the proposed draft International Standard (DIS) to ISO Central Secretariat in
electronic format together with a completed copy of ISO Form 8A, indicating the names of the ISO P-
members falling into each category of voter.
NOTE 1
Guidance on the requisite electronic formats (including for any graphics to be included in a text), is provided in the
ISO Central Secretariat guidance note Provision of text and graphics in electronic form to ISO Central Secretariat.
NOTE 2
PDF (the Portable Document Format created by Adobe®) is the display format preferred by ISO. Comprehensive
guidance on PDF, including the encoding of documents, may be found on the Standards Developers' Information Site (see
Annex SA ) at http://www.iso.org/pdf, along with information on text formats (particularly the use of the ISO authoring template)
and graphics formats (see also ISO/IEC Directives, Part 2, 2001).
2.6 Enquiry
stage
For all documents submitted as proposed draft International Standards, ISO Form 9 will be attached by
ISO Central Secretariat as the cover page, and will indicate the latest date for submission of replies.
NOTE
This form is automatically generated by the ISO document preparation system -- no action is required by the
submitter of the DIS.
The replies of the ISO members to the proposal shall be submitted to the ISO Central Secretariat not to
the committee secretariat. Member bodies not using the ISO electronic balloting system shall use ISO
Form 10.
ISO Central Secretariat will provide a summary of results to the committee secretariat for further action.
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The decision of the chairman taken as a result of the voting shall be submitted using ISO Form 13.
NOTE
Rules for the interpretation of ballot results are as specified in the ISO/IEC Directives, Part 1, 2001, 2.6.3. For a
summary of approval requirements for all stages and all deliverables, see Annex SN.
The revised text shall be submitted to ISO Central Secretariat in electronic format together with the
decision of the chairman taken as a result of the voting, using ISO Form 13, and including a detailed
indication of the decisions taken for each comment as annex B to the ISO Form 13.
2.7 Approval
stage
When the final draft International Standard (FDIS) is being circulated by ISO Central Secretariat, ISO
Form 16 will be used as the cover page, and will indicate the latest date for submission of replies.
NOTE
This form is automatically generated by the ISO document preparation system -- no action is required by the
submitter of the FDIS.
The replies of the ISO members to the proposal shall be submitted to the ISO Central Secretariat not to
the committee secretariat. Member bodies not using the ISO electronic balloting system shall use ISO
Form 17.
ISO Central Secretariat will provide a summary of results to the committee secretariat, for appropriate
action.
NOTE
Rules for the interpretation of ballot results, and for any subsequent action, are as specified in the ISO/IEC
Directives, Part 1, 2001, 2.7. For a summary of approval requirements for all stages and all deliverables, see Annex SN.
2.8 Publication
stage
2.9 Maintenance of standards [and other ISO deliverables]
2.9.1 Introduction
Every International Standard and other deliverable published by ISO or jointly with IEC shall be subject to
systematic review in order to determine whether it should be confirmed, revised/amended, converted to
another form of deliverable, or withdrawn, according to Table S1.
Table S1 -- Timing of systematic reviews
Deliverable
Max. elapsed
Max. number of Max. life
time before
times
systematic
deliverable may
review
be confirmed
International Standard
5 years
Not limited
Not limited
Technical Specification
3 years
Once
6 years
(If not converted after
this period, the
deliverable is
proposed for
withdrawal)
Publicly Available
3 years
Once
6 years
Specification
(If not converted after
this period, the
deliverable is
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proposed for
withdrawal)
Technical Report
Not specified
Not specified
Not limited

A systematic review will typically be initiated in the following circumstances:
(all deliverables) on the initiative and as a responsibility of the secretariat of the responsible committee,
typically as the result of the elapse of the specified period since publication or the last confirmation of the
document, or
(for International Standards, only) a default action by ISO Central Secretariat if a systematic review of the
International Standard(s) concerned has not been initiated by the secretariat of the responsible committee
within 5 years, or
(all deliverables) at the request of one or more national body, or
(all deliverables) at the request of the CEO.
The timing of a systematic review is normally based either on the year of publication or, where a
document has already been confirmed, on the year in which it was last confirmed. However, it is not
necessary to wait for the maximum period to elapse before a document is reviewed.
2.9.2 Ballots
The ballot period is 6 months.
The replies of the ISO members shall be submitted to the committee secretariat not to ISO Central
Secretariat using ISO Form 20.
No more than 6 months after the ballot closes a report of the results of the systematic review and
proposed decisions based on these results shall be submitted by the secretariat of the technical
committee or subcommittee to the committee members and to ISO Central Secretariat using ISO Form 21.
2.9.3 Interpretation of ballot results
2.9.3.1 General
Typically, a decision as to the appropriate action to take following a systematic review shall be based on
a simple majority of P-members voting for a specific action. However, in some cases a more detailed
analysis of the results may indicate that another interpretation may be more appropriate.
NOTE 1
It is not feasible to provide concrete rules for all cases when interpreting the ballot results due to the variety of
possible responses, degrees of implementation, and the relative importance of comments, etc.
NOTE 2
For a summary of approval requirements for all stages and all deliverables, see Annex SN.
Where voting results are not definitive and/or a decision is based on interpretation of responses the
secretariat may invite approval of a proposed course of action within a specified time delay, for example
within two months.
In proposing future action, due account shall be taken of the maximum possible number of confirmations
and specified maximum life of the deliverable concerned (see Table S1).
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2.9.3.2
Interpretation of ballot results for International Standards
Option 1: Confirmation (retention without technical change)
Where it has been verified that a document is used, that it should continue to be made available, and that
no technical changes are needed, a deliverable may be confirmed. The criteria are as follows:
the SVAT score for the evaluation of market relevance shall be equal to or greater than 9 (see Note);
NOTE
The SVAT (Standards Value Assessment Tool) scheme aims to provide an objective basis for determining the
need - or otherwise - of a project. When calculating SVAT scores, only the votes of P-members voting either positive or
negative are included in the calculation. Abstentions are not included. Incomplete votes are also not counted. The SVAT
evaluation table is considered to be a vital part of the assessment procedure, and if it is not completed it is considered that
the evaluation by the P-member concerned is incomplete and thus invalid.
a standard has been adopted unchanged for national use, either in its original form or transformed into a
national standard, in at least five countries;
no technical change to the content is envisaged;
a simple majority of the P-members of the committee voting propose confirmation.
Confirmation of an International Standard is subject to all criteria being met. Where this is not so, the
publication concerned shall either be subject to amendment or revision, or withdrawn.
In some cases an error may be found in the course of the systematic review that requires correction
before confirmation. Such corrections shall be progressed as Technical Corrigenda as specified in
ISO/IEC Directives, Part 1, 2001, 2.10.1.
Option 2: Amendment or revision (Retention, with change/s)
Where it has been verified that a document is used, that it should continue to be made available, but that
technical changes are needed, a deliverable may be proposed for amendment or revision. The criteria are
as follows:
the SVAT score for the evaluation of market relevance shall be equal to or greater than 9 (see Note);
NOTE
The SVAT (Standards Value Assessment Tool) scheme aims to provide an objective basis for determining the
need - or otherwise - of a project. When calculating SVAT scores, only the votes of P-members voting either positive or
negative are included in the calculation. Abstentions are not included. Incomplete votes are also not counted. The SVAT
evaluation table is considered to be a vital part of the assessment procedure, and if it is not completed it is considered that
the evaluation by the P-member concerned is incomplete and thus invalid.
a standard has been adopted as the basis for a national standard, with or without change, in at least five
countries;
one or more countries have identified significant reason(s) for change.
If a simple majority of the P-members of the committee considers there is a need for amendment or
revision an item may be registered as an Approved Work Item (AWI) (stage 20.00). In such cases the
original 6 month period defined for the systematic review is considered sufficient, and no additional vote
for a new work item is required to approve the establishment of a revision or amendment. In other cases,
a detailed justification shall be included with any proposals for amendment or revision. Where an
amendment or revision is not immediately started following approval by the committee, it is recommended
that the project is first registered as a preliminary work item. When it is eventually proposed for
registration at stage 20.00, reference shall be made to the results of the preceding systematic review.
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Where it is decided that the International Standard needs to be revised or amended, it becomes a new
project and shall be added to the programme of work of the technical committee or subcommittee. The
steps for revision or amendment are the same as those for preparation of a new standard, and include the
establishment of target dates for the completion of the relevant stages. An amendment or revision shall
be progressed as specified in ISO/IEC Directives, Part 1, 2001, 2.10.3).
Option 3: Withdrawal
In the case of the proposed withdrawal of an International Standard, the national bodies shall be informed
by the CEO of the decision of the technical committee or subcommittee, with an invitation to inform the
office of the CEO within 3 months if they object to that decision. This 3 month period may be extended to
6 months at the request of one or more national bodies.
Any objection received shall be referred to the Technical Management Board for decision.
2.9.3.3
Conversion to an International Standard (Technical Specifications and Publicly Available
Standards only)
In addition to the three basic options of confirmation, amendment or revision, or withdrawal, in the cases
of the systematic review of Technical Specifications and Publicly Available Standards a fourth option is
their conversion to an International Standard.
To initiate conversion to an International Standard, a text, up-dated as appropriate, is submitted to the
normal development procedures as specified for an International Standard.
The conversion procedure will typically start with a DIS vote. Where changes considered to be required
are judged as being so significant as to require a full review in the committee prior to DIS ballot, a revised
version of the document shall be submitted for review and ballot as a CD.
2.10 Technical corrigenda and amendments
2.11 Maintenance agencies
2.12 Registration authorities
Registration authorities are invited to provide information to the Technical Management Board on their
activities on a yearly basis.
2.13 Copyright
For supplementary information relating to copyright, refer to Annex SM.
2.14 Reference to patented items
3 Development of other deliverables
For a summary of approval requirements for all stages and all deliverables, see Annex SN. For a description of the procedure
applying to the development of International Workshop Agreements, see Annex SR.
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3.1 Technical
Specifications
3.2 Technical
Reports
3.3 Publicly
Available
Specifications
(PAS)
4 Meetings
For comprehensive information on managing meetings, including identifying core aims, planning ahead,
keeping momentum going in the inter-meeting periods, and writing meeting resolutions, refer to the ISO
guidance note Active and productive ISO technical meetings.
4.1 General
4.2 Procedure for calling a meeting
For information relating to hosting meetings, refer to Annex SO.
4.3 Languages at meetings
4.4 Cancellation
of
meetings
4.5 Distribution of documents
For requirements relating to document distribution, refer to Annex SF. A copy of the agenda and calling
notice for a committee meeting shall be made available to the ISO Central Secretariat for information.
5 Appeals
5.1 General
5.2 Appeal against a subcommittee decision
5.3 Appeal against a technical committee decision
5.4 Appeal against a Technical Management Board decision
5.5 Progress of work during an appeal process
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Annex SA
(normative)

Basic reference works and information resources
SA.1 Introduction
The following listing identifies basic reference works that committee chairmen and secretariats should
have available to them to facilitate the effective support of their respective roles. The listing is divided into
that material which is considered to be an essential, and that which will be useful in specific
circumstances. Much of this material is available for download from one or more of the information
resources listed under SA.4. Some material may only be available in electronic format. Wherever
possible, this is indicated.
This listing should not be presumed as being exhaustive, given that materials may be modified or added.
It is recommended that on a periodic basis the listing of materials available from the Standards
Developers' Information Site (SDIS -- see SA.4) is reviewed. In addition, on request, an updating service
is available for materials on the SDIS.
For reference works relating to the drafting of standards, reference should be made to ISO/IEC
Directives, Part 2, 2001, Annex A.
SA.2 Works considered to be essential
ISO/IEC Directives, Part 1: Procedures for the technical work *
ISO/IEC Directives, Part 2: Rules for the structure and drafting of International Standards
ISO Supplement -- Procedures specific to ISO *
* also available as a single consolidated document
SA.3 Other works
ISO
Memento
ISO Technical programme
ISO Catalogue
Guide for the use of IT in the development and delivery of standards
Guidelines and policies for the protection of ISO's intellectual property (ISO/GEN 09)
ISO policies and procedures for copyright, copyright exploitation rights and sales of ISO publications
(POCOSA) (ISO/GEN 20)
ISO Guide 69:1999 Harmonized Stage Code system (Edition 2) -- Principles and guidelines for use
Active and productive ISO technical meetings
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Provision of text and graphics in electronic form to ISO Central Secretariat
Presentation of drafts for registration as DIS
Presentation of revised texts of DIS for Registration as FDIS
Model manuscript of a draft International Standard (known as "The Rice Model")
Guidelines for TC/SC Chairmen and Secretariats for implementation of the Agreement on technical
cooperation between ISO and CEN (Vienna Agreement)
SA.4 Information resources
SA.4.1 ISO Online (www.iso.org)
ISO Online is the principal ISO site providing a wide range of information on ISO and its activities. It is
strongly recommended that this site is visited and explored as a means of obtaining a good overview of
ISO and international standardization. Here will be found a range of information on ISO, its members and
committees, international standardization and its importance to global trade, and ISO's products.
SA.4.2 Standards Developers' Information Site (SDIS) (www.iso.org/sdis)
The SDIS is maintained by ISO Central Secretariat as a comprehensive one-stop source for all material
originated by ISO that is linked to the development of International Standards, and related publications.
The goals of the site are to:
improve knowledge of what information and support is available;
improve knowledge of what is required of ISO members and of the managers of ISO's committees in relation to
the technical work programme;
provide direct and immediate online access to information sources for the key participants in the standards
development process.
SA.4.3 ISOTC server (isotc.iso.ch/livelink/livelink/)
The ISOTC server provides access to a range of committee-specific information, including the guidelines
and templates for the development of TC business plans, and also hosts the sites of ISO committees.
SA.4.4 World Standards Services Network (www.wssn.net/WSSN/)
World Standards Services Network (WSSN), is a network of publicly accessible World Wide Web servers
of standards organizations around the world. Through the Web sites of its members, WSSN provides
information on international, regional and national standardization and related activities and services.
SA.4.5 Other
All draft and current business plans may be viewed online at http://www.iso.org/bp.
All forms and standard letters are available for download from http://www.iso.org/forms.
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Annex SB
(normative)

Formulating scopes of ISO technical committees and subcommittees
SB.1 Introduction
The scope of a technical committee or subcommittee is a statement precisely defining the limits of the
work of that committee. As such it takes on a number of functions. For example, it assists those with
queries and proposals relating to a field of work to locate the appropriate committee. It aids in avoiding
the inadvertent overlapping of two committee's work programmes. It can also help guard against moving
outside the field of activities authorized by the parent committee.
SB.2 Formulation of scopes
Rules for the formulation of scopes of technical committees and subcommittees are given in the ISO/IEC
Directives, Part 1, 2001, 1.5.10.
In exceptional cases, explanatory material may be included if considered important to the understanding
of the scope of the committee. Such material shall be in the form of "Notes", and shall be included as the
final element of a scope, after any exclusion statements.
Thus, the order of the elements of a scope are:
Basic
scope;
Exclusions (if any);
Notes (if any).
SB.3 Exclusions
Exclusions shall be clearly specified. Where the exclusions are within the scope of one or more other
existing ISO or IEC technical committees, these committees shall also be identified.
EXAMPLE 1
"Excluded: Those ... covered by ISO/TC ...".
EXAMPLE 2
"Excluded: Standardization for specific items in the field of ... (ISO/TC ...), ... (ISO/TC ...), etc.".
It is not necessary to mention self-evident exclusions.
EXAMPLE 3
"Excluded: Products covered by other ISO technical committees".
EXAMPLE 4
"Excluded: ... Specifications for electrical equipment and apparatus, which fall within the scope of IEC
committees".
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SB.4 Scopes of committees related to products
Scopes of committees related to products shall clearly indicate the field which they intend to cover, in
order to easily ascertain whether a particular product is, or is not, within that field.
EXAMPLE 1
"Standardization of ... and ... used in ...".
EXAMPLE 2
"Standardization of materials, components and equipment for construction and operation of ... and ... as well as
equipment used in the servicing and maintenance of ... ".
The limits of the scope can be defined by indicating the purpose of the products, or by characterizing the
products.
The scope should not enumerate the types of product covered by the committee since to do so might
suggest that other types can be, or are, standardized by other committees. However, if this is the
intention, then it is preferable to list those items which are excluded from the scope.
The enumeration of aspects such as terminology, technical requirements, methods of sampling, test
methods, designation, marking, packaging, dimensions, etc. suggests a restriction in the scope to those
particular aspects, and that other aspects may be standardized by other committees. The aspects of the
products to be standardized should therefore not be included in the scope unless it is intended that the
scope is limited to those particular aspects.
If the scope makes no mention of any aspect, this means that the subject in its entirety is covered by the
committee.
NOTE
The coverage does not necessarily mean the need for preparing a standard. It only means that standards on any
aspect, if needed, will be prepared by that committee and no other.
An example of unnecessary enumeration of aspects is as follows:
EXAMPLE
3
"Standardization of classification, terminology, sampling, physical, chemical or other test methods,
specifications, etc.".
Mention of priorities, whether referring to type of product or aspect, shall not appear in the scope since
these will be indicated in the programme of work.
SB.5 Scopes of committees not related to products
If the scope of a committee is intended to be limited to certain aspects which are unrelated, or only
indirectly related to products, the scope shall only indicate the aspect to be covered (e.g. safety colours
and signs, non-destructive testing, water quality). In the case of these particular committees, the possible
limitations are so numerous that it would seem difficult to give any specific guidance at the present time.
For these committees, it is also applicable that the term terminology as a possible aspect of
standardization should not be mentioned unless this aspect is the only task to be dealt with by the
committee. If this is not the case, the mention of terminology is superfluous since this aspect is a logical
part of any standardization activity.
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Annex SC
(informative)

Summary of the role and responsibilities of the chairman
of an ISO committee
SC.1 Introduction
The ISO/IEC Directives, Part 1, 2001 describes the basic responsibilities accepted by chairmen upon their
appointment (see in particular 1.8.2).
The general elements of the responsibilities of a chairman of a technical committee or subcommittee --
described in more detail below -- are work programme management, committee management and
general support, the management of meetings, and project management.
SC.2 Work programme management
ensuring the establishment and ongoing maintenance of a business plan covering the activities of the technical
committee and all groups reporting to the technical committee, including all subcommittees (technical
committee chairmen only);
cooperating with the TC chairman in the establishment and ongoing maintenance of the business plan
(subcommittee chairmen only);
ensuring the appropriate and consistent implementation and application of the committee's business plan to
the activities of the TC or SC work programme;
ensuring that the policy and strategic decisions of the Council and Technical Management Board are
implemented in the committee.
SC.3 Committee management and general support
guiding the secretary of the committee in carrying out his duties;
advising the Technical Management Board on important matters relating to the technical committee via the
technical committee secretariat (technical committee chairman only);
advising the chairman of the parent technical committee on important matters relating to a subcommittee via
the subcommittee secretariat (subcommittee chairman only);
determining any requirements for advisory groups to assist the chairman and secretariat in tasks concerning
coordination, planning and steering of the committee's work or other specific tasks of an advisory nature;
assisting in the case of an appeal against a committee decision.
SC.4 Meetings
assisting the secretariat in identifying the hosts and venues for meetings of technical committees and
subcommittees;
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ensuring that at meetings all points of view expressed are adequately summed up so that they are understood
by all present;
ensuring that at meetings all decisions are clearly formulated and made available in written form by the
secretary for confirmation during the meeting.
SC.5 Project management
assist in obtaining consensus bearing in mind the definition of consensus given in the ISO/IEC Directives,
Part 1;
determining, with the advice of the secretariat, when there is consensus to progress a committee draft as a
draft International Standard;
confirming on the Report of voting (ISO Form 13) the decision regarding the progression of a draft International
Standard;
determining, with the advice of the secretariat and project leader if necessary, when agreement has been
reached to progress a revised text of a draft International Standard as a final draft International Standard;
assisting the secretariat in determining the appropriate action in the case of a proposed technical corrigendum,
if necessary in consultation with the P-members of the technical committee or subcommittee.
SC.6 Resources
For information on relevant reference works and information resources, see Annex SA.
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Annex SD
(informative)

Summary of the role and responsibilities of the secretary and secretariat
of an ISO committee
SD.1 Introduction
The ISO/IEC Directives, Part 1, 2001 describes the basic responsibilities accepted by secretariats upon
their appointment (see in particular 1.9.2).
The general elements of the responsibilities of a secretary of a technical committee or subcommittee --
described in more detail below -- are committee management and general support, reporting and
advising, document management, the management of meetings, and project management.
SD.2 Committee management and general support
nomination of new or replacement chairmen for committees;
assisting in the establishment of subcommittees (technical committee secretariat only);
initiating an enquiry amongst the P-members of the subcommittee concerned to invite nominations in the case
of the re-allocation of a subcommittee secretariat (technical committee secretariat only);
assisting in the development of the scope of committees;
monitoring participation in the work of the committee, and in particular notifying ISO Central Secretariat where
a P-member of a committee has been persistently inactive and failed to meet its obligations;
establishing and maintaining liaison between committees and with other international organizations;
maintaining close contact with ISO Central Secretariat, with the members of the committee and in the case of
a subcommittee, with its parent technical committee regarding its activities, including those of its working
groups;
assisting in the case of an appeal against a committee decision.
SD.3 Reporting and advising
providing periodic reports on progress of projects to the committee and, if required, to the Technical
Management Board (technical committee secretariat only);
providing periodic reports on progress of projects to the committee, and to the technical committee
(subcommittee secretariat only);
providing advice to the chairman, project leaders, and convenors on procedures associated with the
progression of projects;
updating the record of the status of the membership of the committee in conjunction with ISO Central
Secretariat;
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maintaining a register of the membership of its working groups;
reporting on meetings, progress of projects, changes of committee officers, etc.;
responding to enquiries on projects and published standards.
SD.4 Document management
numbering and distributing documents (includes distribution of all TC and SC documents to the committee
members and ISO Central Secretariat);
keeping records concerning committee work and the background to the publication of International Standards
and other ISO deliverables.
SD.5 Meetings
establishing and circulating the convening notice and meeting agenda, with a copy to ISO Central Secretariat;
identifying the hosts and venues for meetings of technical committees and subcommittees;
in the case of a subcommittee meeting, consulting with the secretariat of the parent technical committee in
order to ensure coordination of meetings;
determining requirements for interpretation between English and French during TC or SC meetings (see also
ISO/IEC Directives, Part 1, 2001, Annex F.6);
arranging for the circulation of all documents on the agenda, including reports of working groups, and
indicating all other documents which are necessary for discussion during the meeting;
preparing compilations of comments on documents which appear on the agenda;
establishment of the editing committee for the meeting;
recording of decisions taken in a meeting and making these decisions available in writing for confirmation
during the meeting;
preparing the minutes of meetings.
SD.6 Project management -- General
assisting in the establishment of priorities and target dates for each project;
notifying the names, etc. of all project leaders to ISO Central Secretariat;
monitoring and reporting progress of all projects against the agreed target dates and mandatory time limits;
proposing the cancellation of projects that are running significantly overtime, and/or which appear to lack
sufficient support;
initiating ballots and reviewing ballot results;
arranging for the preparation of second language texts (in particular for DIS and FDIS) and ensuring their
equivalence (see Annex SP) (for other guidance on language issues see also ISO/IEC Directives, Part 1,
2001, Annex E);
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preparing justification to the Technical Management Board for any proposals for the retention or re-
establishment of projects which have exceeded the time limits.
SD.7 Project management -- New projects
assisting in determining whether or not a proposed new project is sufficiently mature to progress to formal
registration, or if outstanding issues indicate that retention as a "Preliminary Work Item" is opportune;
ensuring that all new projects are justified, complying with the guidelines in the ISO/IEC Directives, Part 1,
2001, Annex C;
determining what language versions are required for a new project, and making appropriate arrangements for
the preparation of such texts at the most opportune time;
circulating ballots on proposed new projects;
reviewing the ballot results on a proposed new project, and proposing a course of action;
registering approved new projects at ISO Central Secretariat;
proposing, where appropriate, that a working group be constituted to progress individual projects.
SD.8 Project management -- Preparatory stage
notifying ISO Central Secretariat of the availability of the first working draft;
assisting in determining when a working draft may be converted to a committee draft.
SD.9 Project management -- Committee stage
notifying ISO Central Secretariat of the availability of the first committee draft;
submitting al committee drafts for committee review, with the associated ballot form (ISO Form 8);
reviewing the ballot results on a committee draft and, in consultation with the chairman, proposing a course of
action;
ensuring that a final committee draft fully embodies decisions taken either at meetings or by correspondence;
assisting the chairman in determining when there is consensus to progress the final committee draft as a draft
International Standard;
obtaining the text of a proposed draft International Standard in English and French (or obtaining approval for
single-language voting);
ensuring that the final committee draft complies with the requirements of ISO/IEC Directives, Part 2 (see also
guidance note Presentation of drafts for registration as DIS, and the example il ustrated in the Model
manuscript of a draft International Standard (known colloquially as "The Rice Model");
submitting the proposed draft International Standard to ISO Central Secretariat for enquiry vote (with ISO
Form 8A) in the requisite formats.
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SD.10 Project management -- Enquiry stage
correcting texts returned by ISO Central Secretariat as a result of non-conformity to requirements, including
the presentation requirements of the ISO/IEC Directives, Part 2;
carrying out an initial review of ballot results and assisting the chairman in determining what further action is
appropriate;
submitting any comments to the project leader responsible for the up-dating of the project;
ensuring that al comments on the DIS are addressed;
assisting the chairman in determining when agreement has been reached to progress a revised text of a draft
International Standard as a final draft International Standard;
obtaining the text of the proposed final draft International Standard in English and French (or obtaining
approval for single-language voting);
ensuring that the proposed final draft International Standard complies with the requirements of ISO/IEC
Directives, Part 2 (see also guidance note Presentation of revised texts of DIS for registration as FDIS, and the
example illustrated in the Model manuscript of a draft International Standard (known colloquially as "The Rice
Model");
submitting to ISO Central Secretariat either only the report of voting (ISO Form 13 -- without annexes if no
decision taken), or the proposed final draft International Standard for approval vote together with ISO Form 13
-- with annexes -- and associated materials, such as drawings, in the requisite formats.
SD.11 Project management -- Approval stage
ensuring that texts returned by ISO Central Secretariat as a result of non-conformity to processing
requirements, including the presentation requirements of ISO/IEC Directives, Part 2, are corrected;
checking the FDIS text as submitted for the approval vote (i.e. after editing) in order to identify and report
errors that may have been introduced in the course of preparing the text in ISO Central Secretariat (i.e. a
'proof' check);
noting technical comments, either for consideration during the next review or, where an FDIS has failed the
approval vote, with a view to determining how the FDIS can be revised in order to obtain approval.
SD.12 Project management -- Systematic reviews
either initiating a systematic review, or progressing a systematic review initiated by ISO Central Secretariat;
receiving and reviewing returned ballots and proposing a course of action;
determining the committee's position concerning the proposed course of action;
confirming to ISO Central Secretariat the course of action, where appropriate registering new project(s);
taking appropriate follow-up action.
SD.13 Project management -- Technical corrigenda and amendments
considering any proposals for correction or amendment and taking the appropriate action.
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SD.14 Resources
The resources required of secretariats are described in the ISO/IEC Directives, Part 1, 2001, Annex D.
Specific reference is made to these in the service agreement between ISO and each ISO member body
holding one or more ISO committee secretariats.
A description of the recommended minimum specification of computer hardware and software considered
appropriate to support the work of a secretariat is provided in the ITSIG publication Guide for the use of
IT in the development and delivery of standards.
For information on relevant reference works and information resources, see Annex SA.
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Annex SE
(informative)

Summary of the role and responsibilities of committee participants other
than chairmen and secretaries
SE.1 Introduction
This annex describes the responsibilities associated with the principle roles found among participants in
the development of ISO deliverables. It should be noted that an individual may hold one or more roles.
For example, it is possible for a project leader to also be a convenor. Or for a secretary to be a project
leader. An exception to this possibility relates to chairmen and secretaries, who may not, within the same
meeting, act in these roles and also as an ISO member representative.
SE.2 Project leader
nominated by the proposer of a new project, appointed by the P-members of the committee;
responsible for ensuring the orderly and timely progression of "their" project/s, including shared responsibility
with the committee secretary for chasing projects;
acts in a neutral and purely international capacity;
may elect to constitute a working group, in which case will typically be the convenor;
may prepare drafts, or may delegate task to another expert;
advises on actions on comments received on drafts and on associated issues, where appropriate with the aid
of working group members;
active member of the TC/SC editing committee associated with "their" project/s (editor);
must have access to appropriate resources for carrying out the development work;
should be sure to have the backing of their sponsor to participate as a project leader.
SE.3 Convenor
nominated by the parent committee, at the time of the establishment of a WG;
responsible for the management or the activities of a working group (may be assisted by a secretary if they so
wish);
organizes meeting venue, in conjunction with the member of the working group in whose country the meeting
is to be held (the latter member is responsible for all practical working arrangements);
coordinates meeting arrangements with the secretariat of the parent committee;
notifies meeting dates and other arrangements to WG members;
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distributes working documents to WG members;
determines any needs for translation during the meeting.
SE.4 ISO member representative (including member of delegation to a meeting)
NOTE See
also
Liaison Representative in SE.5 and SE.6, and Expert in SE.8.
nominated by a P-member or O-member of the committee to assist in the representation of the member's
views in the work of the committee concerned;
participates in reviews of the work of the committee concerned, where appropriate by participating in meetings
of the committee or its subgroups, including any editing committee(s);
during meetings, provides support to the Head of Delegation (see SE.7);
participates as an expert (see SE.8) in working groups and other subgroups of a committee as appropriate;
assists the Head of Delegation in providing feedback to appropriate organizations to ensure the development
of coherent national positions on matters under review in a committee.
SE.5 Liaison representative (liaisons between ISO committees or between ISO
committees and IEC committees -- internal liaison)
nominated by the ISO committee concerned to assist in the representation of the committee's views in the
work of another committee;
reviews documents circulated in the committee with a view to identifying matters of interest or importance to
the committee represented;
provides timely feedback and progress reports, in both directions;
participates in reviews of the work of the committee concerned, including the submission of written comments,
on matters within the competence of their own committee;
participates in meetings of the committee or its subgroups, including any editing committee(s);
does
not have the right to vote in committee during formal ballots;
during meetings provides support to any designated spokesman for the ISO committee concerned;
participates as an expert (see SE.8) in working groups and other subgroups of a committee as appropriate;
assists in avoiding overlap or duplication of effort between the committees concerned.
SE.6 Liaison representative (liaisons between committees and organizations in A or D
liaison -- external liaison)
nominated by the liaison organization concerned to assist in the representation of the organization's views in
the work of the committee (A-liaison only) or working group concerned (A- and D-liaison organizations only);
reviews documents circulated in the committee (A-liaison only) or working group concerned (A- and D-liaison
organizations only) with a view to identifying matters of interest or importance to the organization represented;
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provides timely feedback and progress reports, in both directions, where appropriate assisting the Head of
Delegation in this function;
participates in reviews of the work of the committee (A-liaison only) or working group concerned (A- and D-liaison
organizations only) concerned, including the submission of written comments, on matters within the
competence of their own organization;
participates in meetings of the committee (A-liaison only) or working group concerned (A- and D-liaison
organizations only);
does
not have the right to vote in committee during formal ballots;
during meetings provides support to any designated spokesman for the organization concerned;
participates as an expert (see SE.8) in working groups and other subgroups of a committee as appropriate;
assists in avoiding overlap or duplication of effort between the committee and organization concerned.
SE.7 Head of delegation (to a meeting)
designated by a P-member;
indicates the national position - where appropriate by means of a vote - on all items during the meeting,
including indication of those cases where due to lack of briefing a national position cannot be presented;
ensures a homogenous national view is presented by all delegation members, or in those cases where this is
not possible or appropriate, determining with delegation members which views may be presented to the
committee;
ensures the appropriate behaviour of members of the delegation during a meeting;
provides feedback to the member body concerned in a manner that will facilitate its effective participation in
future activities of the committee.
SE.8 Expert